The Notion alternative built for running projects, not just writing them up.
Notion is a superb writing tool with a database attached. Once a project needs a real Gantt, dependencies, story points and logged hours, you are building it yourself out of databases. Cloudairy ships those as product features — and still keeps the docs.
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Docs you'd expect. Project depth you wouldn't.
Notion asks you to construct project management from databases and relations. Cloudairy gives you the board, the views and the tracking as features — with collaborative documents beside them.
A board that already works
Columns, cards, assignees, due dates, priorities and labels out of the box — no database schema, relations or rollups to design first.
A real Gantt, not a timeline database
Dependencies, auto-calculated durations and a proper Gantt view on the same tasks — the thing a Notion timeline view approximates.
The documents you came for
Collaborative block-based docs with folders, comments and publishing to Sites — so you keep the writing without hand-building the project layer.
Cloudairy vs Notion at a glance
| Feature | Cloudairy | Notion |
|---|---|---|
| AI-powered creation | ✓ | — |
| Free forever plan | ✓ | Limited |
| Real-time collaboration | ✓ | ✓ |
| All-in-one workspace | ✓ | — |
| Starting price | Free, then $8/mo | Higher |
Everything you'd expect from a screen recorder
Cloudairy Clips covers the full recording workflow — capture, share, transcribe and measure — then turns any recording into work.
And the part a recorder can't do: every recording can become a knowledge-base doc, a diagram on a board, or project action items — without leaving Cloudairy.
From screen to shipped — in three steps.
Record your screen
Hit record on any tab or your whole screen, with webcam and voice. No download to get started.
Turn it into work
The same recording becomes a knowledge-base doc, a diagram, and action items — inside your Cloudairy workspace.
Share & assign
Send an instant link, see who watched with per-viewer analytics, and assign the tasks — all in one place.
Keep the documents. Get actual project management.
| Feature | Cloudairy | Notion |
|---|---|---|
| Collaborative documents | ✓ Yes | ✓ Yes |
| Kanban and list views | ✓ Yes | ✓ Yes |
| Real-time collaboration | ✓ Yes | ✓ Yes |
| Free forever plan | ✓ Yes | Limited |
| Task dependencies | ✓ Starter | — No |
| Gantt view | ✓ Starter | — No |
| Story points, components and issues | ✓ Yes | — No |
| Sprints, backlog and retrospectives | ✓ Yes | — No |
| Timesheets and logged hours | ✓ Business | — No |
| Workload across the team | ✓ Business | — No |
| Works without building a database first | ✓ Yes | Setup required |
| AI builds the board from a prompt | ✓ Yes | — No |
| AI per task — description, acceptance criteria, checklist | ✓ Yes | — No |
| Diagramming and whiteboard built in | ✓ Yes | — No |
| Screen recording built in | ✓ Yes | — No |
| Starting paid price | $8/member/mo | ~$10–15/member/mo |
The verdict: Notion is excellent at documents and flexible enough that you can build project management inside it — which is exactly the cost. Someone has to design the databases, relations and rollups, and maintain them. Cloudairy ships the board, the eight views, dependencies, story points, sprints and timesheets as features, and keeps collaborative documents alongside them.
One recording, many jobs done.
Secure, compliant, and enterprise-ready
Cloudairy safeguards your work with enterprise-grade security, compliance, and access controls — so your teams can create, collaborate, and scale with confidence.
SOC 2 Type II
Cloudairy is SOC 2 Type II and penetration tested annually, ensuring your data meets the highest standards for security and reliability.
GDPR
We comply with the European Union General Data Protection Regulation (GDPR) and extend it to all our customers even those outside of the EU.
ISO 27001
Our Information Security Management System is ISO 27001 certified the leading global standard for information security.
Four tools. One subscription.
One price.
Diagrams, docs, projects and screen recording in a single workspace — from $3.20 per member a month. Founding-member pricing ends soon, and your rate is locked for as long as you stay.
Free
Everything you need to try all four products.
- 3 editable items — boards, docs and projects combined
- 30 AI credits a month
- 50,000+ icons, every major cloud
- Projects: Kanban and List views
- Real-time collaboration, unlimited members
- PNG and JPG export
- Free template library
- Screen + webcam recording
- Auto transcripts
- Recordings up to 5 min
- Shareable clip links
Starter
Everything, without the cap.
- Unlimited boards, docs and projects
- Projects: Timeline, Calendar and Gantt views
- Sprints, backlog, retrospectives and dependencies
- 600 AI credits a month and premium AI models
- SVG, PDF, Google Drive and OneDrive export
- 30-day version history
- Import your own shape libraries
- Premium templates
- Unlimited HD clips with voice-over
- Recordings up to 30 min
- Per-viewer clip analytics
- Playlists & collections
- Turn any recording into a doc, diagram, or action items
- Private workspace
Business
Starter plans one project. Business runs the portfolio.
- Cross-project dashboards and charts
- Workload across the team
- Goals and progress tracking
- Timesheets and logged hours
- Shared Spaces, voting and timers
- Roles, permissions and guest access
- 2,000 AI credits a month per member
- Custom-branded share pages
- Advanced clip analytics
- Embed clips in any doc, board or wiki
- Team clip library
Enterprise
For organisations with a security review.
- SSO and SAML
- SCIM provisioning
- Audit logs and advanced data controls
- Security review and DPA support
- Dedicated customer success manager
- Unlimited recording length
- Clip retention & admin controls
Good to know
Is Cloudairy a good Notion alternative?
For project work, yes. You keep collaborative block-based documents, and you get project management as a product rather than something assembled from databases: eight view types, dependencies, a real Gantt, story points, sprints and timesheets.
What does Cloudairy do that Notion can't?
Real project mechanics without construction — dependencies, Gantt, story points, sprints, retrospectives, a task timer, logged hours and billable tracking. Plus full diagramming, including AWS, Azure and GCP architecture, and screen recording.
Can I still write docs and wikis?
Yes. Docs are one of the six surfaces: block-based collaborative documents with folders, comments, export and publishing to Sites or doc portals. The difference is that the project board next to them is purpose-built rather than a database you designed.
Is there a free plan?
Yes, free forever with no credit card: three editable items across boards, docs and projects, Kanban and List views, unlimited team members, real-time collaboration, monthly AI credits and the template library. Paid plans start at $8 per member a month.
Which plan do I need for workload and timesheets?
Business. It adds workload across the team, cross-project dashboards, goals, timesheets and logged hours, and roles, permissions and guest access. Starter covers Timeline, Calendar and Gantt views plus sprints, backlog, retrospectives and dependencies.
More Cloudairy comparisons
Ready to switch from Notion?
Record once, then turn it into a doc, a diagram, and action items — all in the workspace your team already uses.
No credit card required · Free plan available · SOC 2 Type II & GDPR compliant