The Smartsheet alternative that isn't a spreadsheet in disguise.
Smartsheet is a grid first and a project tool second, which is fine until you want a team to read the plan. Cloudairy keeps the Gantt, the dependencies and the timesheets, and puts them behind a board, a timeline and a calendar anyone can follow.
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The same plan, without the grid.
Everything Smartsheet tracks in rows and columns is here — dependencies, durations, logged hours — presented in whichever of the eight views suits the person looking at it.
Gantt and dependencies, kept
Dependencies, auto-calculated durations and a full Gantt view — the reason most teams bought Smartsheet in the first place.
A view non-planners will read
Switch the same plan to a board, a calendar, a table or a gallery, so stakeholders see the work without parsing a grid.
Diagrams in the same workspace
An infinite canvas with flowcharts, process maps and cloud-architecture diagrams beside the plan, rather than in a separate tool.
Cloudairy vs Smartsheet at a glance
| Feature | Cloudairy | Smartsheet |
|---|---|---|
| AI-powered creation | ✓ | — |
| Free forever plan | ✓ | Limited |
| Real-time collaboration | ✓ | ✓ |
| All-in-one workspace | ✓ | — |
| Starting price | Free, then $8/mo | Higher |
Everything you'd expect from a screen recorder
Cloudairy Clips covers the full recording workflow — capture, share, transcribe and measure — then turns any recording into work.
And the part a recorder can't do: every recording can become a knowledge-base doc, a diagram on a board, or project action items — without leaving Cloudairy.
From screen to shipped — in three steps.
Record your screen
Hit record on any tab or your whole screen, with webcam and voice. No download to get started.
Turn it into work
The same recording becomes a knowledge-base doc, a diagram, and action items — inside your Cloudairy workspace.
Share & assign
Send an instant link, see who watched with per-viewer analytics, and assign the tasks — all in one place.
Everything the grid did — in views people actually read.
| Feature | Cloudairy | Smartsheet |
|---|---|---|
| Gantt view | ✓ Starter | ✓ Yes |
| Task dependencies | ✓ Starter | ✓ Yes |
| Timesheets and logged hours | ✓ Business | ✓ Yes |
| Real-time collaboration | ✓ Yes | ✓ Yes |
| Free forever plan | ✓ Yes | Limited |
| Kanban, calendar and gallery views | ✓ Yes | Limited |
| Story points, components and issues | ✓ Yes | — No |
| Sprints, backlog and retrospectives | ✓ Yes | — No |
| Billable / non-billable tracking | ✓ Business | Higher tier |
| Workload across the team | ✓ Business | Higher tier |
| AI builds the board from a prompt | ✓ Yes | — No |
| AI per task — description, acceptance criteria, checklist | ✓ Yes | — No |
| Diagramming and whiteboard built in | ✓ Yes | — No |
| Documents built in | ✓ Yes | Limited |
| Screen recording built in | ✓ Yes | — No |
| Starting paid price | $8/member/mo | ~$9–32/member/mo |
The verdict: Smartsheet earns its place with planners who think in rows — it has the Gantt, the dependencies and the timesheets. The trouble is everyone else on the project, who has to read a spreadsheet to find their work. Cloudairy keeps all of that scheduling depth and puts it behind eight views, then adds diagramming, docs and screen recording in the same seat.
One recording, many jobs done.
Secure, compliant, and enterprise-ready
Cloudairy safeguards your work with enterprise-grade security, compliance, and access controls — so your teams can create, collaborate, and scale with confidence.
SOC 2 Type II
Cloudairy is SOC 2 Type II and penetration tested annually, ensuring your data meets the highest standards for security and reliability.
GDPR
We comply with the European Union General Data Protection Regulation (GDPR) and extend it to all our customers even those outside of the EU.
ISO 27001
Our Information Security Management System is ISO 27001 certified the leading global standard for information security.
Four tools. One subscription.
One price.
Diagrams, docs, projects and screen recording in a single workspace — from $3.20 per member a month. Founding-member pricing ends soon, and your rate is locked for as long as you stay.
Free
Everything you need to try all four products.
- 3 editable items — boards, docs and projects combined
- 30 AI credits a month
- 50,000+ icons, every major cloud
- Projects: Kanban and List views
- Real-time collaboration, unlimited members
- PNG and JPG export
- Free template library
- Screen + webcam recording
- Auto transcripts
- Recordings up to 5 min
- Shareable clip links
Starter
Everything, without the cap.
- Unlimited boards, docs and projects
- Projects: Timeline, Calendar and Gantt views
- Sprints, backlog, retrospectives and dependencies
- 600 AI credits a month and premium AI models
- SVG, PDF, Google Drive and OneDrive export
- 30-day version history
- Import your own shape libraries
- Premium templates
- Unlimited HD clips with voice-over
- Recordings up to 30 min
- Per-viewer clip analytics
- Playlists & collections
- Turn any recording into a doc, diagram, or action items
- Private workspace
Business
Starter plans one project. Business runs the portfolio.
- Cross-project dashboards and charts
- Workload across the team
- Goals and progress tracking
- Timesheets and logged hours
- Shared Spaces, voting and timers
- Roles, permissions and guest access
- 2,000 AI credits a month per member
- Custom-branded share pages
- Advanced clip analytics
- Embed clips in any doc, board or wiki
- Team clip library
Enterprise
For organisations with a security review.
- SSO and SAML
- SCIM provisioning
- Audit logs and advanced data controls
- Security review and DPA support
- Dedicated customer success manager
- Unlimited recording length
- Clip retention & admin controls
Good to know
Is Cloudairy a good Smartsheet alternative?
Yes, if the grid is the part your team struggles with. Gantt, dependencies, durations, timesheets and logged hours are all here, but the same plan can be viewed as a board, calendar, timeline or table depending on who is looking.
Do I lose scheduling depth by leaving the spreadsheet?
No. Dependencies and auto-calculated durations come on Starter; workload across the team, cross-project dashboards and timesheets come on Business. What you drop is the requirement that everyone reads rows and columns.
What do I gain over Smartsheet?
Story points, components and an issues tab for engineering work, sprints and retrospectives, AI that builds a board from a prompt and drafts acceptance criteria per task, and full diagramming, documents and screen recording included in the same subscription.
Is there a free plan?
Yes, free forever with no credit card: three editable items across boards, docs and projects, Kanban and List views, unlimited team members, real-time collaboration, monthly AI credits and the template library. Paid plans start at $8 per member a month.
Which plan do I need for workload and timesheets?
Business. It adds workload across the team, cross-project dashboards, goals, timesheets and logged hours, and roles, permissions and guest access. Starter covers Timeline, Calendar and Gantt views plus sprints, backlog, retrospectives and dependencies.
More Cloudairy comparisons
Ready to switch from Smartsheet?
Record once, then turn it into a doc, a diagram, and action items — all in the workspace your team already uses.
No credit card required · Free plan available · SOC 2 Type II & GDPR compliant