The Smartsheet alternative that isn't a spreadsheet in disguise.
Smartsheet is a grid first and a project tool second, which is fine until you want a team to read the plan. Cloudairy keeps the Gantt, the dependencies and the timesheets, and puts them behind a board, a timeline and a calendar anyone can follow.
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The same plan, without the grid.
Everything Smartsheet tracks in rows and columns is here — dependencies, durations, logged hours — presented in whichever of the eight views suits the person looking at it.
Gantt and dependencies, kept
Dependencies, auto-calculated durations and a full Gantt view — the reason most teams bought Smartsheet in the first place.
A view non-planners will read
Switch the same plan to a board, a calendar, a table or a gallery, so stakeholders see the work without parsing a grid.
Diagrams in the same workspace
An infinite canvas with flowcharts, process maps and cloud-architecture diagrams beside the plan, rather than in a separate tool.
Cloudairy vs Smartsheet at a glance
| Feature | Cloudairy | Smartsheet |
|---|---|---|
| AI-powered creation | ✓ | — |
| Free forever plan | ✓ | Limited |
| Real-time collaboration | ✓ | ✓ |
| All-in-one workspace | ✓ | — |
| Starting price | Free, then $8/mo | Higher |
Everything you'd expect from a screen recorder
Cloudairy Clips covers the full recording workflow — capture, share, transcribe and measure — then turns any recording into work.
And the part a recorder can't do: every recording can become a knowledge-base doc, a diagram on a board, or project action items — without leaving Cloudairy.
From screen to shipped — in three steps.
Record your screen
Hit record on any tab or your whole screen, with webcam and voice. No download to get started.
Turn it into work
The same recording becomes a knowledge-base doc, a diagram, and action items — inside your Cloudairy workspace.
Share & assign
Send an instant link, see who watched with per-viewer analytics, and assign the tasks — all in one place.
Everything the grid did — in views people actually read.
| Feature | Cloudairy | Smartsheet |
|---|---|---|
| Gantt view | ✓ Starter | ✓ Yes |
| Task dependencies | ✓ Starter | ✓ Yes |
| Timesheets and logged hours | ✓ Business | ✓ Yes |
| Real-time collaboration | ✓ Yes | ✓ Yes |
| Free forever plan | ✓ Yes | Limited |
| Kanban, calendar and gallery views | ✓ Yes | Limited |
| Story points, components and issues | ✓ Yes | — No |
| Sprints, backlog and retrospectives | ✓ Yes | — No |
| Billable / non-billable tracking | ✓ Business | Higher tier |
| Workload across the team | ✓ Business | Higher tier |
| AI builds the board from a prompt | ✓ Yes | — No |
| AI per task — description, acceptance criteria, checklist | ✓ Yes | — No |
| Diagramming and whiteboard built in | ✓ Yes | — No |
| Documents built in | ✓ Yes | Limited |
| Screen recording built in | ✓ Yes | — No |
| Starting paid price | $8/member/mo | ~$9–32/member/mo |
The verdict: Smartsheet earns its place with planners who think in rows — it has the Gantt, the dependencies and the timesheets. The trouble is everyone else on the project, who has to read a spreadsheet to find their work. Cloudairy keeps all of that scheduling depth and puts it behind eight views, then adds diagramming, docs and screen recording in the same seat.
One recording, many jobs done.
Trust is the foundation
Secure, compliant, and enterprise-ready.
Cloudairy safeguards your work with enterprise-grade security, compliance, and access controls — so your teams can create, collaborate, and scale with confidence.
Visit the Trust CenterEncryption at rest and in transit
Every board, doc and file is encrypted with AES-256 at rest and TLS 1.2+ in transit.
Role-based access control
Workspace, team and guest roles so the right people see the right work, with SSO and SCIM on Enterprise.
Your data, your control
Export or delete your content whenever you want — your work is never used to train models.
SOC 2 Type II · GDPR · ISO 27001 · Penetration tested annually
Good to know
Is Cloudairy a good Smartsheet alternative?
Yes, if the grid is the part your team struggles with. Gantt, dependencies, durations, timesheets and logged hours are all here, but the same plan can be viewed as a board, calendar, timeline or table depending on who is looking.
Do I lose scheduling depth by leaving the spreadsheet?
No. Dependencies and auto-calculated durations come on Starter; workload across the team, cross-project dashboards and timesheets come on Business. What you drop is the requirement that everyone reads rows and columns.
What do I gain over Smartsheet?
Story points, components and an issues tab for engineering work, sprints and retrospectives, AI that builds a board from a prompt and drafts acceptance criteria per task, and full diagramming, documents and screen recording included in the same subscription.
Is there a free plan?
Yes, free forever with no credit card: three editable items across boards, docs and projects, Kanban and List views, unlimited team members, real-time collaboration, monthly AI credits and the template library. Paid plans start at $8 per member a month.
Which plan do I need for workload and timesheets?
Business. It adds workload across the team, cross-project dashboards, goals, timesheets and logged hours, and roles, permissions and guest access. Starter covers Timeline, Calendar and Gantt views plus sprints, backlog, retrospectives and dependencies.
More Cloudairy comparisons
Ready to switch from Smartsheet?
Record once, then turn it into a doc, a diagram, and action items — all in the workspace your team already uses.
No credit card required · Free plan available · SOC 2 Type II & GDPR compliant