The Zoho Projects alternative that doesn't need the rest of the suite.
Zoho Projects is capable and inexpensive, and it makes most sense when you already live in the Zoho suite. Cloudairy is a single workspace: the project board, the diagrams, the documents and the screen recorder in one product, on one subscription.
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One product, not a suite to assemble.
Rather than connecting several Zoho apps, the board, the canvas, the docs and the recorder are one workspace with one login and one bill.
The board and seven other views
Kanban, list, calendar, timeline, table, gallery, ToDo and Gantt on the same tasks — added per board as you need them.
Gantt, dependencies and logged hours
Dependencies and auto durations on Starter; a task timer, logged hours and timesheets on Business, with billable tracking for client work.
Diagramming that stands alone
Flowcharts, UML, ER, network and AWS, Azure and GCP architecture diagrams — a full product, not a basic drawing tab.
Cloudairy vs Zoho Projects at a glance
| Feature | Cloudairy | Zoho Projects |
|---|---|---|
| AI-powered creation | ✓ | — |
| Free forever plan | ✓ | Limited |
| Real-time collaboration | ✓ | ✓ |
| All-in-one workspace | ✓ | — |
| Starting price | Free, then $8/mo | Higher |
Everything you'd expect from a screen recorder
Cloudairy Clips covers the full recording workflow — capture, share, transcribe and measure — then turns any recording into work.
And the part a recorder can't do: every recording can become a knowledge-base doc, a diagram on a board, or project action items — without leaving Cloudairy.
From screen to shipped — in three steps.
Record your screen
Hit record on any tab or your whole screen, with webcam and voice. No download to get started.
Turn it into work
The same recording becomes a knowledge-base doc, a diagram, and action items — inside your Cloudairy workspace.
Share & assign
Send an instant link, see who watched with per-viewer analytics, and assign the tasks — all in one place.
Comparable project depth — with diagramming that isn't an afterthought.
| Feature | Cloudairy | Zoho Projects |
|---|---|---|
| Gantt view | ✓ Starter | ✓ Yes |
| Task dependencies | ✓ Starter | ✓ Yes |
| Timesheets and logged hours | ✓ Business | ✓ Yes |
| Sprints, backlog and issues | ✓ Yes | ✓ Yes |
| Real-time collaboration | ✓ Yes | ✓ Yes |
| Free forever plan | ✓ Yes | Limited |
| Kanban, calendar, table and gallery views | ✓ Yes | Limited |
| Billable / non-billable tracking | ✓ Business | ✓ Yes |
| Works without the rest of a suite | ✓ Yes | Suite-oriented |
| AI builds the board from a prompt | ✓ Yes | — No |
| AI per task — description, acceptance criteria, checklist | ✓ Yes | — No |
| Cloud-architecture diagramming (AWS, Azure, GCP) | ✓ Yes | — No |
| Full diagramming — flowchart, UML, ER, network | ✓ Yes | — No |
| Documents built in | ✓ Yes | Separate app |
| Screen recording built in | ✓ Yes | — No |
| Starting paid price | $8/member/mo | See Zoho pricing |
The verdict: Zoho Projects covers the project fundamentals well and prices them keenly, and if your organisation already runs on Zoho it is a sensible default. Outside that suite, the calculus changes: Cloudairy puts the board, a genuine diagramming product with cloud-architecture libraries, collaborative documents and screen recording in one workspace, with one login and one subscription.
One recording, many jobs done.
Trust is the foundation
Secure, compliant, and enterprise-ready.
Cloudairy safeguards your work with enterprise-grade security, compliance, and access controls — so your teams can create, collaborate, and scale with confidence.
Visit the Trust CenterEncryption at rest and in transit
Every board, doc and file is encrypted with AES-256 at rest and TLS 1.2+ in transit.
Role-based access control
Workspace, team and guest roles so the right people see the right work, with SSO and SCIM on Enterprise.
Your data, your control
Export or delete your content whenever you want — your work is never used to train models.
SOC 2 Type II · GDPR · ISO 27001 · Penetration tested annually
Good to know
Is Cloudairy a good Zoho Projects alternative?
Yes, particularly if you are not committed to the wider Zoho suite. Gantt, dependencies, sprints, issues and timesheets are all present, and diagramming, documents and screen recording are part of the same product rather than separate apps.
What does Cloudairy add?
A full diagramming product — flowcharts, UML, ER, network and AWS, Azure and GCP architecture, with AI that generates diagrams from text — plus AI board building and per-task AI for descriptions, acceptance criteria and checklists.
How does pricing work?
Four plans: Free, Starter at $8 per member a month, Business at $16 and Enterprise at $25, with a 30-day money-back guarantee. Because diagramming, docs and recording are included, it usually replaces more than one line item.
Is there a free plan?
Yes, free forever with no credit card: three editable items across boards, docs and projects, Kanban and List views, unlimited team members, real-time collaboration, monthly AI credits and the template library. Paid plans start at $8 per member a month.
Which plan do I need for workload and timesheets?
Business. It adds workload across the team, cross-project dashboards, goals, timesheets and logged hours, and roles, permissions and guest access. Starter covers Timeline, Calendar and Gantt views plus sprints, backlog, retrospectives and dependencies.
More Cloudairy comparisons
Ready to switch from Zoho Projects?
Record once, then turn it into a doc, a diagram, and action items — all in the workspace your team already uses.
No credit card required · Free plan available · SOC 2 Type II & GDPR compliant